Invoicing instructions for suppliers

We value the partnership with our suppliers and always aim for a seamless invoicing process. To achieve this, we are sharing our invoicing guidelines. By adhering to these, we can ensure efficient processing and timely payments.

In most cases, we accept only digital invoices. You may send a paper (hard-copy) invoice only where it is required for legal or fiscal reasons. In these cases, please send your invoice to the correct mailbox address subject to the below requirements:

1. Purchase order number
2. Trivium “bill-to” entity address and “ship-to” entity address
3. Supplier VAT number / VAT ID (if applicable) and Trivium VAT number / VAT ID (if applicable)
4. VAT amount and rate (if applicable)
5. Total invoice amount (single currency as per purchase order)
6. Invoice number/reference and date
7. Delivery date, number or shipment date, and number (if applicable)
8. Item description as per purchase order

If any information is missing on your invoice, it will be returned to you and you will be asked to correct the invoice and resubmit it for processing.

You can send us multiple invoices in one message, but every invoice must be scanned and attached as a separate PDF (including any attachments) at a minimum of 300 dpi.